Careers

The Executive Administrative Assistant is a direct support to all members of the Executive Team. This position extends from outstanding customer support to special projects and reporting. A strong self-starter and proactive approach coupled with a friendly and compassionate approach are keys to success in this position. The position is a fulltime, non-exempt support role that requires 80% of the time to be in the Carlsbad, California office.

Essential Duties and Responsibilities

• Perform general administrative support. This includes:
  • Sort correspondence, evaluate action items, draft responses, refer items as needed
  • Create systems to organize information and documentation
  • Schedule and coordinate meetings, travel, and event arrangements
  • Compile data and assist with documents, invoices, presentations, and/or reports
  • Provide personal assistance (general errands such as scheduling appointments, purchasing, returns, wrapping, shipping, banking, et al.)
• Personal and company expense tracking
• Create presentations for meetings and events
• Create graphics/images for local promotion needs
• Other duties as assigned

Qualifications

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Bachelor’s degree preferred
• 5+ years of executive administrative level experience required
• Advanced skills: MS Office Suite and Adobe Acrobat Professional
• Proficient in Canva or like design tools
• Proficient in project manager software – currently use Monday
• Detail oriented, committed, flexible
• Able to exercise discretion and have integrity
• Positive and have a responsive attitude
• An effective written and verbal communicator

Jazzercise, Inc. is an equal employment opportunity employer. We are committed to creating an environment of respect for all employees and applicants that prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws.